Working+Group+on+Internal+Communication+and+Knowledge+Management

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= = Shalini Dhyani Catie Burlando
 * Goal:** This WG will focus primarily on keeping the IPS on track, manage week-to-week operations and work very closely with WG 1 and WG 2.
 * IPS Co-leaders of WG3:**

1. Volunteer to join the WG group 2. Support IPS regular Skype calls and follow-up meeting notes; 3. Update the IPS Wikispace and the Facebook page(s); 4. Write newsletter pieces - for the Commissions and then sharing them across all Commissions.
 * Next steps:**

**Members of WG3** (please join by writing to Shalini Dyhani < shalini3006@gmail.com> ). =__ TERMS OF REFERENCE __=
 * Berna Fo || Shalini Misra || Sanjeev P. || Radhika M. || Dominic Stucker ||  ||

The Working Group on Internal communication and knowledge management seeks to support effective communication among Task Force members. It ensures active outreach and an up to date listserv and online database of members. It supports effective communication and governance among Co-conveners, with the IUCN Secretariat liasion and the IUCN Council liasions.

__Internal communication: IPS Wide-Skype calls__

 * 1) Develop and implement 2-3 page Internal Communications and Knowledge Management Strategy, including the following:
 * Write a proposal for pattern/purpose of IPS Task Force meetings
 * Develop an agenda template
 * Identify the roles needed in each call: agenda development, facilitator, note taker and translators
 * Develop the logistics for setting up a call (Doodle, World Clock, Skype or Trello)
 * Ensure follow-up meeting notes in English, French and Spanish are posted on the Wikispace
 * Ensure strategic documents are filed in GoogleDocs and/or DropBox
 * Update the Wikispace website, including Working Groups Activities, on a monthly basis

__Outreach and Membership database__

 * 1) Refresh and manage membership:
 * Develop a format for welcome/orientation letter
 * Reach out to Commission YP
 * Reach out to Member Organization YPs in order to increase capacity of YPs in respective organizations
 * Follow-up on the Task Force listserv
 * <span style="background-color: transparent; color: #000000; font-family: Cambria; font-size: 14.6667px; text-decoration: none; vertical-align: baseline;">Update the existing Exl sheet and establish a proper membership database linked to a google registration form
 * 1) <span style="background-color: transparent; color: #000000; font-family: Cambria; font-size: 14.6667px; text-decoration: none; vertical-align: baseline;">Report on growth and diversity of members directly on the Wikispace News

==<span style="background-color: transparent; color: #000000; font-family: Cambria; font-size: 14.6667px; vertical-align: baseline;">__Keep communication with co-conveners, the Secreteriat and the IUCN Council liasions__ ==
 * 1) <span style="background-color: transparent; color: #000000; font-family: Cambria; font-size: 14.6667px; text-decoration: none; vertical-align: baseline;">Seek and provide updates from Co-Conveners, Commission Young Professional advisors, the Secreteriat and the IUCN Council liasions, by having monthly updates on what is happening on the different fronts
 * 2) <span style="background-color: transparent; color: #000000; font-family: Cambria; font-size: 14.6667px; text-decoration: none; vertical-align: baseline;">Send update e-mails to IPS members, commission YPs, IUCN (monthly, or when need arises)
 * 3) <span style="background-color: transparent; color: #000000; font-family: Cambria; font-size: 14.6667px; text-decoration: none; vertical-align: baseline;">Devote 2-3 hours a week to the activities of this Working Group

__<span style="background-color: transparent; color: #000000; font-family: Cambria; font-size: 14.6667px; text-decoration: none; vertical-align: baseline;">**Contact for further information** __